In addition to a duplicate copy of Security Options (which can be applied to all users instead of an individual user), Global Settings also contains the following options:
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Option Name |
Function controlled |
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Allow user security rights to override administrator defined rights |
If this is enabled, individual user security settings can override the global setting defaults; if unchecked, all users will only have access to the permissions granted within the global settings This can also be used to stop users from being able to change certain settings within their own user preferences (such as email options) |
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Users can change datafiles |
If this option is checked, only Administrators can switch from one datafile to a different datafile using the Change Datafile command |
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Only Administrators can check for updates |
This enables or disables the Help > Check for Updates capability for non-Administrative users |
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Secure Mode (Terminal Server) |
This disables certain pull down menu options which might allow users to circumvent some system security features (typically in a terminal server environment). Click here for more information on Secure Mode |
If your users fall into only two groups in terms of security (typically Administrators and all other users) you will be able to set all security options from this one section, leave the top security options section blank (for individual users), and leave unchecked the option to Allow user security rights to override administrator defined rights.
If your users fall into more than two groups in terms of security (for example, your recruiters have one level of security, your administrative assistants have another, and you have a separate group for managers or administrators) you should ignore the security settings on Global Settings and just make sure each individual user has the permissions set correctly under the Security Options settings. In this scenario also make sure you check the option to Allow user security rights to override administrator defined rights.